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Adding and Editing Document Requirements for a Position

When creating or editing a position Administrators and Committee Managers can indicate the documents that must be submitted with all applications to the position. Applicants can upload these documents and submit them electronically when applying for the ByCommittee position through the "Apply Now" page for the position.

This article explains how to create and edit document requirements and gives some context for administrative users about how document requirements are presented to the applicant and the process of satisfying those requirements.

In addition, we recommend that Administrators and Committee Managers familiarize themselves with the process of applying for a ByCommittee position. For more information on the applicant experience see our Job Applicant's Guide to ByCommittee Faculty Search.

Required documents are set during the process of creating a position

Document requirements can also be edited after a position is created

Click the edit pencil on the applications page of a position.

Clicking the "Required Documents" link on the Edit Positon screen takes you back to the screen above where you can edit document requirements. For more information, see the help article that covers how to edit an existing position.

We accept the following file types:

We accept the following file types:

  • DOC
  • DOCX
  • DOT
  • ODT
  • WPD
  • RTF
  • TXT
  • HTML
  • PDF
  • Links to webpages
  • Links to videos hosted by YouTube and Vimeo

To add or edit required documents click "Add Requirement"  

To add or edit required documents click "Add Requirement"  

Select the document type from the dropdown list

You will be presented with a list of typical documents such as cover letters, C.V., transcripts, and letters of recommendation.  

Select the document type from the dropdown list

Set the number required of that document type

The "Number Required" sets the number of individual documents the applicant will need to upload to satisfy the requirement. If, for instance you want three references, but want them in one document, you will need to set the number required to one, instead of three.

Set the number required of that document type

Add an optional note with any special instructions or other information about the requirement and click "Save" when you are finished

Add an optional note with any special instructions or other information about the requirement and click "Save" when you are finished

You have the option to allow applicants to add additional documents

You have the option to allow applicants to add additional documents

You can also create an automated message to send applicants when they submit an application

You can also create an automated message to send applicants when they submit an application

What the applicant sees:

Applicant's will apply through a link on your position announcement.

When they begin to apply, the applicant will see the document requirements listed

The applicant can upload a file from their computer or select an existing document if they already have a Dossier account

When the correct number of each document type is uploaded a check mark appears indicating the requirement is complete

Note: The "Number Required" applies to the number of individual documents the applicant will need to upload to satisfy the requirement.

When the correct number of each document type is uploaded a check mark appears indicating the requirement is complete

If you have created one, the applicant will get a confirmation email when they submit their application

If you have created one, the applicant will get a confirmation email when they submit their application
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