We have created a secure, user friendly interface tha allows candidates to quickly and easily assemble a packet of materials in support of their candidacy and submit these materials online where they can be accessed by the committees, offices, or individuals hearing the candidate's case.
When administrative users create a ByCommittee P&T case for a candidate, they are also creating the page where the candidate will go to assemble their review packet. The page lists the required documents, materias, and forms, as well as due dates and instructions for assembling the candidate's packet.
The following article explains the candidate's experience of a ByCommittee Promotion & Tenure review.
When a case is created for a candidate, they will receive an email notifying them that a review has been initiated on their behalf, and prompting them to log in and begin working on their packet of materials to be submitted via ByCommittee.
Once logged in, the candidate will see an account screen with a link to "View" their packet.
The Candidate Packet Overview
On their packet "Overview," candidates will see the required documents for their packet listed out, along with deadlines and instructions for assembling the packet of materials supporting their candidacy.
Candidates can click the "Instructions" button to view instructions for assembling their packet.
Candidates will see clearly when their packet, or individual packet sections are due.
Note that individual packet sections can have unique due dates, and each section of a packet can be submitted once all required documents have been added. This is useful if a committee needs to see certain documents at certain times.
Candidates will click "Work on Packet" to open the Application Requirements screen where they can submit materials to their packet.
Satisfying Application Requirements
Candidates will see each packet section with the application requirements listed below them. The packet section will be labeled "Incomplete" until all required documents or forms have been submitted for the packet section.
When a requirement is completed, a check mark will appear next to the requirement. Sections are also marked off as they are completed.
Form requirements are marked "View" and will be marked off as the candidate completes them.
Review and Submit Packet
Candidates click "Review and Submit" when they are ready to submit their packet, or a portion of it.
If a packet has sections with separate due dates, the candidate can submit each section individually once all required materials are uploaded for the section.
After clicking "Review and Submit," the candidate is presented with a list of completed sections and can choose which sections to submit.
The candidate can click "Preview" to see how the packet sections they are submitting will look upon submission.
A sample preview is pictured below: