Administrators can run and save customized Case Informaton reports, reports on form data, and reports on voting results. This article explains how to generate, customize, download and save reports in ByCommittee P&T.
From your Promotion & Tenure dashboard, click "Manage," and select "Reports" from the dropdown menu
-or- Click on "Reports" in the navigation menu in the upper right of most screens in the program
Select the type of report you want to run; "Case Information," "Forms," or "Voting Results"
The Reports screen is a tabbed interface. The page will appear blank until you select either the "Case Information," "Forms," or "Voting Results" tab.
Case Information reports allow you to create customized reports to gather data on customized criteria for one or more packets (cases) within one or more units for a specified date range.
You can think of Case Information reports as a list of all the cases at your institution. As you apply filters, the list of cases is narrowed to include only the filters you apply.
To run a Case Information report, start by selecting the filters you want to use
As you add filters, the results will appear in the list.
Customize the columns displayed in your report
You can also choose which columns will display in your report. There are default columns you can uncheck, and a list of available columns you can add.
Click the "Columns" button to the right of the page and select the columns you want to display.
You can even add the answers to form questions as columns in the report.
Save your reports
Click "Save" and enter a name to save a report. This will save the filters and columns of the currently displayed report so you can reload them later.
Click "Saved Reports" to reload the results of a saved report.
Download your reports
Click "Download CSV" to download the report results in a file that can be loaded into spreadsheet program.
You can run a report on form responses for one or more packets in one or more units within a specified date range.
Open the "Forms" tab on the Reports & Logs page
Select the forms for which you want to run a report from the dropdown menu
Select the unit on which you want to report
You can check the box for "All Units" or select specific unit(s) from the dropdown list.
Select the date range
Check the box for "Any Date," or enter a specific date range on which to report.
Select the packets (cases) on which to report
Check the box for "All Cases" or select specific cases from the dropdown list.
Click "View Report" to see the results in your browser, or "Download (CSV)" to download a spreadsheet of the report
The "Voting Results" report lists the results for all committees voting on a particular case in a particular unit.