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Candidate's Guide to ByCommittee P&T

We have created a secure, user friendly interface that allows candidates to quickly and easily assemble a packet of materials for their review and submit these materials online.

This article explains what to expect as the candidate of a review conducted using Interfolio's ByCommittee service.

You can generate a PDF and print this article from the sidebar to the left of this page.

Conducting Your Review Through ByCommittee

If your institution uses ByCommittee Promotion & Tenure to conduct its review process online, you will be asked to submit a packet of review materials via Interfolio’s ByCommittee service.

Before you begin, an administrator will create a case for you that includes instructions for submitting your packet with all the required documents and forms.

The administrator will notify you that your case is ready via email.

The Notification Email:

Notification Email

When you select “View Case” in this email you will be prompted to create a password that generates the Interfolio account you will use to collect and submit materials for your packet.

If you already have an Interfolio account, the "View Case" button will take you to your account dashboard.

View your packet instructions and requirements

When you sign in to your Interfolio account, click the link to "View" your packet.

Click

The Packet Overview

You will see an "Overview" page listing the required materials and forms you will need to add to your packet.

Click "Instructions" to view any instructions provided by your institution for assembling your packet.

Candidate Packet Screen

Your packet will likely be divided into sections, each with a list of materials you will need to upload in order to complete each section.

If a due date has been set, you will also see the due date for each section. Each section of the packet can be submitted once all requirements for the section have been met.

Note that individual packet sections can have unique due dates.

Work on your packet

Click "Work on Packet" to open a page where you can upload files to satisfy packet requiremements.

Add files to satisfy requirements

Click "Add File" to upload materials.

Drag and drop or browse to upload document or image files.

You can upload multiple files at one time.

Upload your files and click "Add"

Click the "Video" tab to add a link to a YouTube or Vimeo URL to your packet.

If you want to make sure that only committee members can see your video, you will need to set up the correct privacy settings on YouTube or Vimeo. See here for instructions on how to share access to a protected YouTube or Vimeo video.

You can also include links to webpages in your packet. Select the "Webpage" tab and add a title and description to provide context for your link.

Look for the green check mark

When a requirement is satisfied it appears with a green check mark. Likewise, completed sections are marked "Complete."

If you need to edit or replace a document, click the edit pencil

You can edit the title of the file, or click "Replace" to choose a new file to replace it.

Click "Review and Submit" when you are ready to submit completed sections

Select sections to submit

Check to select which sections of your packet you want to submit. Only sections with completed requirements will appear in the list.

Preview your packet before submitting

Click "Preview" to see what you are submitting.

The preview shows exactly how the packet you are submitting will appear to your committee. A sample preview is shown below.

Click "Submit Packet" when you are ready to submit

Your packet will be sent to the appropriate committee for review.

If a section is labled as a "Locked Section," this means your institution has opted to restrict editing after submission. Please contact an administrator at your institution if you have questions about a locked section.  

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