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Committee Member's Guide to ByCommittee P&T

If you have been added to a committee for promotion, tenure, or review at an institution that uses ByCommittee Promotion & Tenure, you can securely and easily participate in the case review process online.

An Administrator at the institution conducting the review will manage the case and candidate packet. You will receive an email when the case is available to your committee to begin review.

Once you activate your free account and log in, you will be able to access any case to which you have been added as a committee member.

Reviewing a Case through ByCommittee P&T

Reviewing a Case through ByCommittee P&T

Click "View Cases" on your Promotion & Tenure account dashboard.

You will see a list of cases that are available to you.

Clicking on the name of the candidate will direct you to an overview of their packet, where you can access documents and forms only available to committee members, and view and download materials submitted by a candidate.

If enabled, you can view comments from other committee members and leave comments on the case from the panel to the right of the page. If a committee vote has taken place and the results have been recorded by the Committee Manager or Administrator, you can see those results.

Viewing a Packet

On the individual case page, you can read or download documents that were submitted by the candidate, committee members, and external evaluators.

Note: If the institution administering the case has elected not to allow downloading, the Download option will not be available. Some individual documents may also have downloading restricted.

Viewing a Packet

Clicking “Select All” above the document list will allow you to download a PDF or Zip file containing either the complete packet or specific documents that you select.

Clicking “Read” above the document list will open the packet in the document viewer. You can also click on the title of a document to open that specific document in the document viewer.

The document viewer will display the contents of the packet, organized by section. You can collapse and expand packet sections in the Case Documents list on the left.

Annotations appear on their own tab

Adding Annotations:

Annotations are added from the lower right corner of the viewer

Annotations are added from the lower right corner of the viewer

Click the "view" icon to toggle on or off the display of annotations

Click the "view" icon to toggle on or off the display of annotations

Click the "note" icon to add an annotation on the currently displayed document

Click the "note" icon to add an annotation on the currently displayed document

After clicking the "note" icon, select the type of annotation you want to create

  • Make no selection to add a simple "stickie" note to the document
  • "Point" adds a note with an arrow pointing to a particular point in the document
  • "Area" adds a note about a selected area
  • "Text" adds a note about highlighted
After clicking the "note" icon, select the type of annotation you want to create

Stickie notes:

Click into the document and add your note where you want it to appear.

Stickie notes:

"Text" notes:

Click "Text" and select text in the document to highlight. Note that you can choose between orange or yellow highlighting.

"Area" notes:

Click "Area," and draw to select an area in the document to annotate.

"Point" (arrow) notes:

Select "Point," and add a note wth an arrow in the document. You can drag and drop to change the location of the arrow or note.

To edit a note you've added, simply click into the text field

To edit a note you've added, simply click into the text field

To delete a note, click into the text field and then click the trash icon

To delete a note, click into the text field and then click the trash icon

Notifications

Committee members can receive notifications about case updates and case conversations. Clicking the bell icon at the top of the page will allow you to view any updates at a glance.

Notifications

Click a notification to view it, or click "View All Notifications" to open the Notifications Center

Click a notification to view it, or click "View All Notifications" to open the Notifications Center

Clicking "View All" will direct you to your Notifications page, where you can see a more detailed list of recent case information, messages, and reminders.

Voting Results

Administrators and Committee Managers can record committee votes into ByCommittee P&T. Committee members can click the "Voting" link to view results.

Voting Results

Voting results are represented with a circle graph displaying the overall results and the number of each vote cast.

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