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Evaluator's Guide to ByCommittee Faculty Search

If you  are serving on a hiring committee that is using ByCommittee Faculty Search, you can easily review candidate materials and communicate with your colleagues via your Interfolio account. When you are assinged to a committee, an Administrator at your institution will invite you to ByCommittee via email.

Evaluating applicants through ByCommittee Faculty Search

Once you activate your free account and log in, you will be able to access searches where you have been added as a committee member.

Evaluating applicants through ByCommittee Faculty Search

Click "View Positions" on your Faculty Search account dashboard

From your account dashboard, scroll over ByCommittee Faculty Search and select "View Positions"

Positions are listed in a table that displays the position name, status, type, and open and close dates

The positions to which you have access will display in a table that lists:

  1. The name of the position is generally the title of the position you are trying to fill such as "Associate Professor..."
  2. The position status describes the current state of the search, such as; Accepting Applications, Under Review, etc.
  3. The type of of the position indicates if this is a search for faculty, staff, or fellowship recipients
  4. The open and close dates indicate when a position is open or closed to new applications
  5. The number of applications is listed here

If you don't see the position you are looking for, check to make sure you are viewing positions for the correct role using the "Change Role" button shown below.

Note: If you don't see the position you are looking for, check to make sure you are viewing positions for the correct role

To access the applications for a position, click the position title

To access the applications for a position, click the position title

The Applicant List

You will see the list of applicants for your position listed in a table. The position title and open and close dates appear at the top left of the page, the position status to the right.

 

Viewing Application Materials

Select one or more applicants in the list for review

Selecting a name or names from the list opens a new set of buttons on the page.

Read documents

Click "Read" in the upper right corner of the page to view selected applications in your browser using ByCommittee's "Document Viewer."

Download documents

Click the "More Options" icon and select "Download" to save PDF copies of all selected applications.

Download documents

Organizing the Applicant List

Tagging Applications

If your institution allows it, you can add and create tags to attach to an application. Tags are bits of text you can use to help identify, sort, and mark applications.

  1. With one or more applicants selected in the list, click the "Tag" button and select an existing tag or create a new one
  2. By default, tags will appear listed in the applicant table (See below for instructions on configuring the columns displayed in the list)
  3. You can also click the "Add" icon to add a tag to an application.

Filtering the list of applicants

Click the "Filter" button at the top of the list to open a set of options for filtering the list. You can filter the list of applications by data points including highest degree earned, application status, tags, ratings, or completion status.

The list will be filtered according to your settings and the filters will appear above the list.

Note that you can easily remove the filters you add either one at a time, or by hitting the button taged "Clear Filters."

The list will be filtered according to your settings and the filters will appear above the list

Saving filtered views of the Applicant list

Click "Save" to name and save the filtered view of the applicant list

Click "Save" to name and save the filtered view of the applicant list

Enter a name and click the check mark

Enter a name and click the check mark

Click "Saved Views" (to the right of the page) to recall the view of the list using the filters you have set

Customizing the columns of information that display on your view of the applicant list:

Click the "Columns" button to the right of the page and select the columns of information you want to display

The default columns that will display are applicant name, date updated, tags, and overall average rating (if enabled). You can add columns for complete status, date submitted, highes degree earned and highest degree date, and your overall ratings.  Note that you can restore the default columns at any time.

 

You can also add answers to custom form questions as column headers in the display.

Click the "Columns" button to the right of the page and select the columns of information you want to display

Searching the Applicant list and saving searches:

Enter a keyword in the box to search the list.

The results display and the search term appears above the list

The results display and the search term appears above the list

Click "Save" to save and name the view of the list filtered according to your search results

Click "Save" to save and name the view of the list filtered according to your search results

Enter a name for your view and click the check to save it

Enter a name for your view and click the check to save it

Click "Saved Views" to the right of the page to recall the saved view of the list

Click "Saved Views" to the right of the page to recall the saved view of the list

Setting the pagination of the applicant list

By default the list displays 25 applications at a time, but you can set the pagination to display 50, 100, 200, or all applications. Look to the bottom left of the page to set the number of applicants displayed at one time.

Setting the pagination of the applicant list

Remember that changes you make to the filters, columns, searches and pagination will be remembered during your session. To save the searches and filtered views of the list, click the "Save" button and give the view a name.

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