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Working With the List of Applicants For a Position

In Faculty Search, all the applicatons to a given position appear listed on one page. We call this the Applicant List.

The list of applicants for a position is often quite long, but we provide you with tools that will help you organize your work by allowing you to customize how the list or applicants is sorted and what information is displayed. You can also save and recall your searches and customized views of the list so you can save your work and return to it later.

This article explains the tools we provide to help you sort, organize and manage the applications for your position.

To view the list of applicants and access applications for a position:

Select "View Positions" on your Faculty Search Account Dashboard

Select "View Positions" on your Faculty Search Account Dashboard

Click the position title to open the list of applications for that position

Click the position title to open the list of applications for that position

Accessing applications:

Here you will see the list of applicants for your position listed in a table. The position title and open and close dates appears at the top left of the page, the position status to the right.

 

Select one or more applicants in the list for review

  1. Check the "Applicant" box at the top of the table to select all applicants in the list, or check the box next to the applicant(s) you want to review.
  2. Click an applicant's name to view the profile of an individual applicant.

Read documents

Selecting a name or names from the list opens a new set of buttons on the page. The buttons that display will depend on your role in the program. Click "Read" to view selected applications in your browser using ByCommittee's "Document Viewer."

Note: If you are a Committee Manager or Administrator you may also see buttons for assigning a status to an application, emailing applicants, and archiving applications.

Read documents

Download documents

Click the "More Options" icon and select "Download" to save PDF copies of all selected applications.

Download documents

Searching the list and saving searches:

Enter a keyword in the box to search the list.

Searching the list and saving searches:

The results display and the search term appears above the list

The results display and the search term appears above the list

Click "Save" to save and name the view of the list filtered according to your search results

Click "Save" to save and name the view of the list filtered according to your search results

Enter a name for your view and click the check to save it

Enter a name for your view and click the check to save it

Click "Saved Views" to the right of the page to recall the saved view of the list

Click "Saved Views" to the right of the page to recall the saved view of the list

Filtering the list of applicants

Click the "Filter" button at the top of the list to open a set of options for filtering the list. You can filter the list of applications by data points including highest degree earned, application status, labels, ratings, or completion status.

The list will be filtered according to your settings and the filters will appear above the list

Note that you can easily remove the filters you add either one at a time, or by hitting the button labeled "Clear Filters."

The list will be filtered according to your settings and the filters will appear above the list

Click "Save" to name and save the filtered view of the applicant list

Click "Save" to name and save the filtered view of the applicant list

Enter a name and click the check mark

Enter a name and click the check mark

Click "Saved Views" (to the right of the page) to recall the view of the list using the filters you have set

Click "Saved Views" (to the right of the page) to recall the view of the list using the filters you have set

Tagging applications:

Tags are bits of text you can use to help identify, sort, and mark applications. If your institution allows it, you can add and create labels to attach to an application.  

With one or more applicants selected in the list, click the "Tag" button and either select or create a label

Note: You can also click the "Add" icon to add a label to an application.

With one or more applicants selected in the list, click the "Label" button and either select or create a label

Customizing the columns of information that display on your view of the applicant list:

You can configure which columns the applicant list will display.

Click the "Columns" button to the right of the page and select the columns of information you want to display

The default columns that will display are applicant name, date updated, tags, and overall average rating (if enabled). You can add columns for complete status, date submitted, highes degree earned and highest degree date, and your overall ratings.  Note that you can restore the default columns at any time.

Click the "Columns" button to the right of the page and select the columns of information you want to display

You can also add answers to custom form questions as column headers in the display

Setting the pagination of the applicant list

By default the list displays 25 applications at a time, but you can set the pagination to display 50, 100, 200, or all applications. Look to the bottom left of the page to set the number of applicants displayed at one time.

Setting the pagination of the applicant list

Saving searches and views of the list

Remember that changes you make to the filters, columns, searches and pagination will be remembered during your session. To save the searches and filtered views of the list, click the "Save" button and give the view a name.

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