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Set Up Automated Email Notifications

Committee Managers and Administrators can set automated email notifications in ByCommittee Faculty Search that alert applicants when the status of an application or a position changes.  

Note: To set up automated notifications, you must first have an existing application status or position status to trigger your automated message.

This article explains:

  1. How to create an application status or position status
  2. How to create a new automated email message  
  3. How to link automated messages to a change in application status or position status

Step 1: Create an application status or position status if necessary

You need an application status or position status to trigger your automated message. You can use an existing status, or you can create a new one.

1. Click "Manage" on your Faculty Search dashboard, and select "Administration" from the dropdown menu

Click "Manage" on your Faculty Search dashboard, and select "Administration" from the dropdown menu

2. -or- From other screens, click "Administration" in the upper right corner

-or- From other screens, click "Administration" in the upper right corner

3. Scroll to the "Statuses" panel and click "Add New" to add either a position or application status

Scroll to the "Statuses" panel and click "Add New" to add either a position or application status

4. Add new status and set associated permissions

Enter the status name and define the status. For example, indicate whether Evaluators can review applications while status is active.

Add new status and set associated permissions

Step 2: Create automated email message

After you've created a status, you're ready to set up an email that will automatically go out to applicants when the new status is applied.

1. Click the "Manage Notifications" button on right side of the Administration page

Click the "Manage Notifications" button on right side of the Administration page

2. Click the "New Message" button and enter the email subject and message

Click the "New Message" button and enter the email subject and message

Step 3: Add a condition to trigger the automated message

Step 3: Add a condition to trigger the automated message

1. Select either "Applicant Status" or "Position Status"

Select either "Applicant Status" or "Position Status"

2. Select the status that triggers delivery of the message and click "Save"

In the example below, the notification is set to go out when the application status is changed to "Shortlist."

Select the status that triggers delivery of the message and click "Save"
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