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Read and Evaluate Applications Using the Document Viewer

ByCommittee Faculty Search users can read and annotate application documents using our built-in document viewer.  

Application documents from multiple applicants can be loaded into the viewer, allowing uses to scroll through and evaluate multiple applicants without leaving the browser window.

Users can also make annotations on application documents, and if enabled, can leave comments, add labels, and rate applicants from the document viewer.

The instructions below are for accessing the document viewer from the Applications page of a position. This allows evaluators to load multiple applications in to the viewer at once. Evaluators can also use the document viewer from the profile page of an individual applicant.

Navigate to the Applications page for the position you are evaluating:

Select "View Positions" on your Faculty Search Account Dashboard

Select "View Positions" on your Faculty Search Account Dashboard

Click the position title

Select applications to review

On the Applications page, check the box next to "Applicant" at the top of the table to select all applications -or- check the box next to the name of each individual applicant you want to review.

A new row of buttons will appear above the list of applicants

The buttons that display here are determined by your level of permissions in the program.

Click "Read" to load selected applications into the document viewer

Click "Read" to load selected applications into the document viewer

All selected applications will be loaded into the viewer for you to review one at a time

All selected applications will be loaded into the viewer for you to review one at a time

Viewing Materials:

All materials of the currently displayed application appear bookmarked in the left hand column of the viewer

Click the name of a document to display it in the viewer.

All documents of the currently displayed application appear bookmarked in the left hand column of the viewer

Videos will also display in the viewer

Links to Webpages appear in the viewer but open the webpage in a new browser tab

Navigating in the Document Viewer:

Use the arrows at the top of the viewer to move between applications when multiple applicants are selected

Use the arrows at the bottom left of the viewer to move between applications when multiple applicants are selected

Use the controls at the bottom of the viewer for navigation of the currently displayed application:

Toggle on or off the header bar of the viewer for distraction free viewing of materials

Toggle on or off the header bar of the viewer for distraction free viewing of materials
Zoom in or out of the document
Page forward or backward in the displayed application

Annotating documents:

Annotations are private, personal notes about an application, and are only viewable by the committee member who added the note.

See here for more information on making annotations on application documents.

Annotations are added and managed from the lower right corner of the viewer

Annotations are added and managed from the lower right corner of the viewer

Click the "note" icon to leave an annotation on the currently displayed document

Click the "note" icon to leave an annotation on the currently displayed document

Click the "view" icon to toggle on or off the display of annotations

Click the "view" icon to toggle on or off the display of annotations

You can quickly view all of the annotations added to a document from the "Annotations" tab in the document viewer

Click the annotation in the list to find it on the application

If enabled, users can leave comments, labels, and ratings, and download applications from the top right of the viewer

The administrative settings of your institution determine whether or not comments, labels and ratings will display.

If enabled, users can leave comments, labels, and ratings and download applications from the top right of the viewer
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